Stamford Travel Baseball

Privacy Policy

Effective date: October 29, 2026

Stamford Travel Baseball ("STB," "we," "us," or "our") is a youth baseball organization based in Stamford, Connecticut. This Privacy Policy explains what information we collect through www.stamfordtravelbaseball.com (the "Site"), our registration and tryout forms, email, and text messaging (together, the "Services"), how we use it, and the choices you have.

1. Information we collect

Information you give us. When you register for a program or tryout, subscribe to updates, contact us, or create an account, we may collect:

Parent/guardian name, email address, mobile phone number, and mailing address
Player name, date of birth, grade, school, team history, and other information needed to place the player in an age-appropriate program
Emergency contact and relationship to the player
Communication preferences, including email categories and text message consent (your mobile number, the consent wording you agreed to, and the date, time and form where you agreed)

Payment information. Payments are processed by third-party providers (such as Zeffy). We do not receive or store full card or bank account numbers.

Automatically collected information. Like most websites, the Site may log basic technical information such as IP address, browser type, pages visited, and the date and time of your visit, and may use essential cookies to keep you signed in.

2. How we use information

To run our programs: tryouts, registration, team formation, schedules, games, and events
To communicate with families by email and, if you opt in, by text message about tryouts, events, schedule changes, team and member news, and organization updates
To respond to your questions and requests
To process payments and keep registration records
To maintain, secure, and improve the Site
To comply with legal obligations and the rules of the leagues and tournaments we participate in

3. Text messaging (SMS)

If you provide a mobile phone number and agree to receive text messages from STB, we use that number to send you program-related messages as described in our Terms of Service. Message frequency varies. Message and data rates may apply. You can reply STOP at any time to opt out, or HELP for help.

We do not sell or share your SMS opt-in data or personal information with third parties for marketing purposes. No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Information sharing with subcontractors in support services, such as customer service and message delivery, is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

4. How we share information

We do not sell or rent your personal information. We share it only:

With service providers who help us operate the Services, such as website hosting (V-Track), email delivery (Google Workspace), text message delivery (Twilio), and payment processing (Zeffy). They may use the information only to provide services to us.
With coaches and team staff who need it to manage their teams.
With leagues and tournaments when required for player registration or eligibility (for example, name, date of birth, and roster information).
When required by law, or to protect the safety of players, families, volunteers, or others.

5. Children's privacy

Our programs serve youth players, but our Services are intended to be used by parents and legal guardians. We do not knowingly collect personal information directly from children under 13. Player information is provided by a parent or guardian, who may review, update, or ask us to delete it at any time by contacting us. If we learn we have collected information directly from a child under 13 without parental consent, we will delete it.

6. Your choices

Email: Use the unsubscribe or preferences link at the bottom of any email to opt out of specific categories or all non-essential email. Registration and payment confirmations may still be sent.
Text messages: Reply STOP to any STB text to stop receiving texts. Reply START to opt back in.
Access, correction, and deletion: Contact us to review, correct, or delete your or your player's information, subject to records we must keep (for example, payment records).

7. Data retention and security

We keep information for as long as needed to run our programs and meet legal and accounting requirements. We use reasonable administrative and technical safeguards, such as encrypted connections and access limited to authorized volunteers and staff. No method of transmission or storage is completely secure.

8. Changes to this policy

We may update this Privacy Policy from time to time. When we do, we will update the effective date above. Continued use of the Services after a change means you accept the updated policy.

9. Contact us

Stamford Travel Baseball
Stamford, Connecticut
Email: info@stamfordtravelbaseball.com
Website: www.stamfordtravelbaseball.com